Position Details: Administrator

Description:

Job Title: Administrator

Location: Singapore

Experience: 7+ years

Job Description:

We are currently seeking a highly experienced and efficient Administrator to join our team in Singapore. The successful candidate will play a crucial role in overseeing day-to-day administrative functions, ensuring the smooth operation of our office, and supporting various departments. The ideal candidate should have a minimum of 7 years of relevant administrative experience.

Responsibilities:

1. Office Management:
   • Oversee general office operations and ensure a well-organized and efficient working environment.
   • Manage office supplies, equipment, and facilities, coordinating maintenance and repairs as needed.
2. Calendar and Schedule Management:
   • Coordinate and schedule meetings, appointments, and events for executives and team members.
   • Manage calendars, ensuring timely reminders and coordination of activities.
3. Communication and Correspondence:
   • Handle incoming and outgoing communications, including emails, phone calls, and official correspondence.
   • Draft and proofread documents, reports, and presentations.
4. Travel Coordination:
   • Coordinate travel arrangements for employees, including flight bookings, hotel reservations, and travel itineraries.
   • Ensure travel compliance with company policies.
5. Event Planning:
   • Assist in planning and organizing company events, conferences, and team-building activities.
   • Coordinate logistics and liaise with vendors as necessary.
6. Record Keeping and Documentation:
   • Maintain accurate and organized records, files, and databases.
   • Assist in document management and version control.
7. Financial Administration:
   • Assist in processing invoices, expense reports, and financial documentation.
   • Collaborate with the finance department for budget tracking and reporting.
8. Human Resources Support:
   • Assist in HR-related tasks, including onboarding new employees and maintaining personnel records.
   • Support employee engagement initiatives.

Qualifications:

• Bachelor's degree in Business Administration, Management, or related field.
• 7+ years of proven experience in administrative roles.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Strong organizational and multitasking skills.
• Excellent communication and interpersonal abilities.
• Detail-oriented with a high level of accuracy.
• Proactive problem solver with the ability to work independently.

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