Description:

3. Logistics (Hardware movement /Storage) Services

3.1 Work Scope

The services include equipment receiving and check into system, equipment pick up, equipment return, equipment send out, shipment documentation, equipment scrap, storage room maintenance and inventory data maintenance.

3.2 Equipment Receiving and check into system - Average 25,000 items / year

• Lift equipment from truck, remove equipment packing, check item quantity and item with information provided on packing list;

• Carry equipment to storage room;

• Equipment information check into onelab system and label each item;

• Place equipment on corresponding department’s shelf;

• Record and send out arrival notifications to users who requested the equipment;

3.3 Equipment pick up - Average 15,000 items / year

• Handle pick up request from lab users via jira tickets, take equipment out from;

• corresponding departments shelfs, confirm requested item information with physical item;

• Handover equipment to user or installation support persons;

• Change item status in onelab.

3.4 Equipment return to inventory stock - Average 10,000 items/ year

• Receive equipment return to storage rooms by lab support persons or by users themselves;

• Look up in onelab system and confirm the current status of the item is correct;

• If the returned item has no record in onelab, the item needs to be again checked into the     system;

• Change item status in onelab to confirm the receiving of the items.

3.5 Equipment Sending - Average 500 cases / year

• Confirm item weight, length, height, select appropriate packing materials according to the technical, safety or export countries’ standard;

• Get the packing labelled; label will provided by corresponding departments’ interface after confirmation of the charge;

• Carry the packed equipment to ground floor and handover to freight company;

• Keep a record and provide tracking info to sender and receiver;

• Change item status in onelab.

3.6 Import export documentation - Average 2500 import cases and 500 export cases/ year

• Complete required shipping information and provide the necessary info required according to countries specifications prior to shipment

• For import cases, provide detailed description/specs of the items to customs clearance agency;

• For export cases, arrange for pick up after all documentations ready, prepare shipment label on the packing;

• Keep a record and provide tracking info to sender and receiver;

• Retain all documentation of shipment and place order for each depart to charge costs.

3.7 Equipment scrap - Average 5500 Items, ~10 trucks/ year

• Pick up the items to be scrapped from shelfs and check with the provided list;

• Carry the packed equipment to ground floor and handover to freight company.

3.8 Storage room maintenance:

• Label each departments’ storage room area, update label according to changes
• Arrange heavy equipment in the bottom of shelf and light equipment on upper shelfs. Regular inspections of shelfs load bearing status.
• Past label for equipment label, update label according to equipment status changes;
• Regular inspection according to 6S (organization, rectification, cleaning, cleaning, literacy, safety), feedback abnormal situation.

3.9 Inventory Data Maintenance：Data accuracy according to Onelab standard

• Add equipment information to onelab according to guidance;

• Keep record of equipment receiving, pick up, return, sending, scrap, etc., in onelab;
• Regular check data accuracy with physical equipment;
• Report abnormal performance of system;
• Complete actions required in the assigned JIRA Ticket.

Perform an action: